4:15 PM – Newlyweds Grand Entrance
The newlyweds make their grand entrance into the reception at 4:15 PM. This moment is often accompanied by an upbeat song that energises the crowd and gets everyone excited for the evening’s festivities. Plan a memorable entrance that reflects your personalities and sets the tone for the reception. Whether you choose a choreographed dance or a simple walk-in, make sure it’s something that feels special to you.
4:30 PM – Dinner Service Begins
Dinner service begins at 4:30 PM. Whether you opt for a buffet or a plated meal, this is the time for guests to enjoy their food and engage in conversations. Ensure that the service is efficient and that all dietary needs are accommodated. You might want to have a menu displayed on each table or at the buffet line so guests know what to expect. This period should be relaxed and enjoyable, providing a great opportunity for guests to connect and celebrate together.
6:00 PM – Speeches & Toasts
Speeches and toasts usually start at 6:00 PM. This heartfelt part of the evening is traditionally filled with words from the father of the bride, the best man, and the groom. You can also include speeches from the maid of honour, parents of the groom, or other close friends and family members. Ensure that the speakers are prepared and that they know the order in which they will speak. This is a time for sharing memories, expressing gratitude, and toasting to the future.
6:45 PM – Room Turnaround & Venue Preparation for Evening Party
Around 6:45 PM, the venue will typically request that everyone vacates the main area to prepare it for the evening party. This is a great time for guests to stretch their legs, get some fresh air, or explore the venue grounds. Meanwhile, you might take this opportunity to have additional photos taken in different settings. This break also allows the staff to rearrange the space, clear tables, and set up for the evening’s festivities.
7:00 PM – Evening Guests Arrival
Evening guests start arriving at 7:00 PM. This is a good time for them to get a drink, catch up with friends, and for you to greet them personally. Make sure there is a designated area for evening guests to leave gifts or cards if they have brought any. Providing a welcome drink or cocktail hour can help set the tone and make your evening guests feel included in the celebration.
8:00 PM – Cake Cutting & First Dance
At 8:00 PM, the newlyweds will cut the cake. This is often one of the highlights of the evening and provides a perfect photo opportunity. Immediately following the cake cutting, the couple will lead into their first dance. This special dance is a cherished tradition and often sets the stage for the rest of the evening’s dancing. Whether you choose a classic waltz or a fun, choreographed routine, make it a moment to remember.