Event Planning & Production Design
Designing the experience before the event begins
Every successful event starts long before guests arrive. Behind every great celebration or corporate event is careful planning, thoughtful design and the coordination of many different elements.
At Nextwave Events, our planning process focuses on creating the right atmosphere, layout and entertainment flow for your venue and guest experience. Rather than simply supplying equipment, we work with you to design how the event should feel — from the lighting and dancefloor placement through to the overall flow of the evening.
Our planning services are available for weddings, Bat & Bar Mitzvah celebrations, corporate events, private parties and venue events across Hertfordshire, Bedfordshire and North London.
Why Event Planning Matters
Many clients contact us knowing they want a great event, but aren’t always sure what setup will work best for their venue.
Through our planning process we can help shape the overall experience by considering:
• Venue layout and available space
• Guest numbers and dancefloor size
• Lighting design and atmosphere
• Music and entertainment flow
• Key moments throughout the evening
• Technical setup for speeches or presentations
This ensures that every element works together to create a smooth, professional and memorable event.
Other Services
- Event Planning
- Venue Selection
- Facilitation
- Entertainment
- Decor and Design
Our Event Planning Services
We offer a range of planning options depending on how much support is required for your event.
Planning Consultation
£95
A short consultation designed to explore ideas for your event and recommend the best setup for your venue.
Ideal for clients at the early stages of planning.
- 30–45 minute consultation
- Venue suitability discussion
- Lighting and atmosphere ideas
- Entertainment guidance
- Dancefloor and layout recommendations
This fee is deducted from production bookings over £1200
Event Design Session
£295
A more detailed planning session where we begin shaping the full event setup.
Ideal for weddings, Bat & Bar Mitzvah celebrations and corporate events where lighting, layout and entertainment all play an important role.
- 60 minute consultation
- Venue layout planning
- Lighting design discussion
- Dancefloor and entertainment positioning
- Event flow planning
- Production outline after the session
This fee is deducted from production bookings over £1500
Full Event Production Planning
£595
For larger or more complex events requiring full technical planning and coordination.
- Detailed production consultation
- Venue layout and technical planning
- Lighting design concepts
- Entertainment and stage layout
- Event timeline planning
- Coordination with venue and suppliers
This fee is deducted from production bookings over £3000
Our Event Planning Site Visits
Let’s make it personal.
Venue Site Visit
£150
A short consultation designed to explore ideas for your event and recommend the best setup for your venue.
Ideal for clients at the early stages of planning.
- Walkthrough of the venue
- Lighting and production assessment
- Layout planning advice
- Technical discussion with the venue if required
This fee is often deducted from larger production bookings over £3000
Designed Events vs Standard Event Packages
When planning an event, many people start by searching for a DJ, dancefloor or lighting supplier. While these individual elements are important, the overall experience of the event is often shaped by how everything works together.
At Nextwave Events, we approach events slightly differently.
Rather than simply providing individual services, we focus on designing the event experience as a whole. This means considering how the lighting, music, layout and atmosphere interact to create the right energy in the room.
For example:
• Where the dancefloor is positioned within the venue
• How the lighting enhances the space and key moments
• The flow of music throughout the evening
• The placement of speakers and technical equipment
• Creating focal points within the room
By planning these elements in advance, we can create an event that feels polished, well-balanced and visually impressive.
Many clients find that taking the time to design the event properly results in a much more memorable experience for their guests.
Standard Event Hire
Often focuses on individual services such as:
• Hiring a DJ
• Hiring lighting equipment
• Hiring a dancefloor
While these elements work well on their own, they may not always be planned together as part of a wider event design.
Production-Led Events
Our approach focuses on designing the event first.
This includes:
• Lighting design tailored to the venue
• Dancefloor positioning and layout planning
• Music flow and entertainment planning
• Creating focal points within the room
• Ensuring the atmosphere evolves throughout the evening
This approach allows us to create events that feel immersive, professionally produced and visually impressive.
The Result
The difference is often subtle, but it can dramatically change how an event feels.
Instead of simply supplying equipment, our goal is to help create an experience that feels intentional, seamless and memorable from start to finish.
When this approach works best
Designed events are particularly valuable for:
• Weddings
• Bat & Bar Mitzvah celebrations
• Corporate events
• Awards evenings
• Large celebrations
• Unique venues
These events often benefit most from careful planning and production design.
Why Event Planning Matters